Here is the process:
1) Draft a constitution or charter that addresses at minimum:
*the nature and mission of the organization
*membership requirements
*leadership roles and responsibilities (including faculty/staff advisor)
*process for removal of someone in a leadership position and/or filling a leadership vacancy
*organization operation (how often to meet, policy for quorum in a voting situation, etc)
*funding strategy and expected expenses
Dean Murphy, Assistant Dean for Student Leadership Development can share a sample constitution with you.
2) Recruit a faculty (active or emeriti) or staff (full time) advisor.
3) Present an initial membership list of 10-15 students.
When you are satisfied with the constitution, send it to Jania Collins, Administrative Assistant for Student Leadership and Director of Calendars, for review. Ms. Collins or Dean Murphy may meet with you to discuss your organization. Once the constitution has been approved for submission, the Student Assembly will consider the organization at the next possible meeting.
The primary student founder(s) will need to attend that meeting where the organization is on the agenda. Student Assembly might have questions or they might approve on the spot. It is possible, however very unlikely, that Student Assembly may deny recognition to a proposed organization. The mission of the club cannot be contrary to the University's mission or be illegal.
After approval by Student Assembly, the organization is welcome to petition the Activity Fee Committee for funding at the next scheduled hearing (Fall emergency hearing likely in September, Spring emergency hearing likely in February, Spring annual hearing likely in April). Each Semester the AFC will host Student Leadership meetings to cover how to apply for and use funds as well as other essential topics for club leaders.
