Who's involved in the University's response to incidents

Responsible employee is a University employee who is obligated to ensure a report is made of alleged sexual misconduct to the University, usually by contacting the Title IX Coordinator, a dean of students, or by using the online reporting form.  Responsible employees, also known as mandatory or mandated reporters, include faculty, student life staff, residential life student staff members, Sewanee police department personnel, coaching staff, supervisors of student employees, domestic and international program leaders, any visiting faculty involved in staffing a summer program, Title IX and deputy Title IX Coordinators, the Vice-Chancellor, and the University Cabinet. A responsible employee who receives a report must report all known relevant details about the alleged misconduct, including the date, time, and location of the alleged misconduct, and the names of: the person who provided the report, the individual who experienced the alleged misconduct, the individual(s) accused of committing the alleged misconduct, and any other students involved in the alleged misconduct. The mandated reporter policy can be found here.

Confidential resources are persons required to keep all information disclosed to them confidential within the legal and ethical bounds of their profession. At the University, these individuals include: University Wellness Center staff and the ordained University Chaplains. Information disclosed during public awareness events such as “Take Back the Night” and “Sewanee Monologues” and specially designated IRB-approved projects researching the area of sexual violence, is considered confidential.

Process Facilitator: The University designates a single process facilitator for each report and that designated process facilitator serves all involved parties. The facilitator is present in the hearing panel and available throughout the resolution process to explain resource or disciplinary options, to refer to the police (if appropriate), to provide clarity about the University’s investigation and resolution processes, and interfaces with support persons for participants. The process facilitator can also address interim measures of support in the residence hall, dining hall, curricular and co-curricular experiences.

Support Persons: Support is an important part of the process for participants, and participants can choose any support person—a parent, a mentor, a peer, an attorney, etc.

Support persons are required to adhere to specific ground rules:

  1. A support person’s role is limited to providing support, guidance and/or advice to the parties throughout the investigation and resolution of the report.

  2. Support persons may be present during hearing panel or administrative resolution procedures for the limited purpose of providing support, guidance and/or advice.

  3. Support persons may not speak on behalf of the parties or otherwise directly participate in the proceedings.

  4. Support persons are permitted for both the respondent and the reporter.

The investigator or dean may remove or dismiss support persons who become disruptive or fail to abide by the limitations of their participation.

Dean of Students: A dean is responsible for receiving and resolving reports, which can include convening a hearing panel, if necessary.

Investigator: Investigators are assigned to gather relevant information about an alleged incident and prepare a report of findings related to the investigation.

Hearing Panel: The hearing panel is a trained group of employees that determines whether a proponderence of evidence exists to find that a student is responsible for a violation of University policy(ies) and recommends an appropriate sanction.

Title IX Coordinator: The University has a designated Title IX Coordinator to oversee Title IX compliance, which includes the sexual misconduct process, to ensure reports are resolved in a timely manner.

Police and Police Investigator: The Sewanee Police department, including a trained criminal investigator, is available for students who wish to make a criminal complaint.

Vice-Chancellor: The Vice-Chancellor or a designee(s) resolves Appeals, where applicable.


Updated: August 11, 2018