Sanctions for Conduct Violations

Sanction Philosophy

The philosophy behind the sanction process is developmental. We believe in an ongoing developmental process of individuals assuming responsibility for the effect their behaviors have on themselves and others. Additionally, students are expected to engage in individual behavior that creates a mutually beneficial living and learning community for all. It is important to note that empathy does not preclude accountability in determining sanctions. Students often ask to have their character considered in the sanctioning process, but conduct officers make judgments on what behavior has occurred and do not make judgments about the worth of an individual; accordingly, information related to a person’s character is not warranted. In determining appropriate sanctions for incidents, the institution is guided by three considerations that foster the student’s development.

  1. Education

    • What type of sanction will assist the student in understanding why the commitment and/or policy violated is important?

    • What type of sanction will either cause or reaffirm the student’s reflection on his or her behavior?  

    • What impact does the student’s behavior have on him or her and the campus community?

  2. Restitution

    • What sanction will make the student or community whole, as if the behavior had never happened?  
  3. Community Trust

    • What sanction will serve as a deterrent to future behavior of the student and other members of the community?

    • What sanction is necessary to communicate to the student the seriousness of the violation, signify to the community that this type of behavior is unacceptable, and reassure the community that the University will hold others accountable for their actions?

    • What sanction is necessary to encapsulate the shock or insult the community feels as a result of a particular act?

Cumulative Sanctions

Offenses are cumulative over a student’s career at Sewanee. Multiple violations of even minor offenses can result in cumulative penalties, and repeat violators may be separated.  

Potential Sanctions

In all cases, sanctions for violation(s) can include, but are not limited to, the following:

  1. Verbal reprimand

  2. Written reprimand

  3. Parental notification

  4. Housing relocation

  5. Removal from University housing. A person removed from University housing for conduct reasons will be responsible for all housing charges assessed for the semester he/she is removed. Additionally, the student will be responsible for the complete payment of his/her current meal plan, unless he/she receives an exemption from the Dean of Students.

  6. Restitution and/or fines

  7. Reflection essays

  8. Letters of apology

  9. Required attendance in educational seminars, programs, etc.

  10. Drug testing

  11. Loss of privileges, such as the privilege to move off campus, membership in co-curricular organizations, ability to rush, staying late beyond finals, etc.

  12. Permanent no-contact orders between involved individuals.

  13. Permanent no-trespass order on Sewanee’s campus for an individual.

  14. Limited probation. Limited probation is defined as a period of time during which any further violation of the same nature within the Community Code of Conduct puts the student’s status with the University in jeopardy. If the student is found “responsible” for another violation of the same nature during the period of limited probation, serious consideration will be given to imposing a sanction of institutional probation, suspension or expulsion. Limited probation could potentially affect the student's ability to represent the University in leadership positions or on athletic teams, participation in student activities or study abroad opportunities, entrance into University residence halls or other areas of campus, or contact with another specific person(s). The University may choose to treat violations of a different nature either as separate from the limited probation or extend the limited probation to encompass that behavior. In those circumstances, the University will consider the totality of the student's conduct record when determining an appropriate sanction.

  15. Institutional Probation. Institutional probation is official college discipline defined as a period of time during which any further violation of the Code of Conduct puts the student’s continued enrollment at  the University in jeopardy. If the student is found “responsible” for another violation during the period of institutional probation, serious consideration will be given to imposing a sanction of suspension or expulsion. Institutional probation will likely affect his/her ability to represent the University in leadership positions or on athletic teams, participation in student activities and study abroad opportunities, entrance into University residence halls or other areas of campus, or contact with another specific person(s). A student on institutional probation will be considered to be not in good standing and such will be reported to campus partners who request a conduct check for a University activity.  If a student who has been placed on institutional probation is ever asked on any application if s/he has been placed on college discipline, s/he must answer affirmatively. In turn, if Sewanee is ever asked about a student’s conduct record, the University must also answer affirmatively.

  16. Suspension from the University. Separation from the University for a specified period, which includes loss of all tuition, fees, coursework, and other privileges of an enrolled student, regardless of the time in the semester when the sanction is imposed. Any student who is suspended will automatically be barred from campus. If a student who has been suspended is ever asked on any application if s/he has been placed on college discipline, s/he must answer affirmatively. In turn, if Sewanee is ever asked about a student’s conduct record, the University must also answer affirmatively.

  17. Indefinite Suspension from the University. Separation from the University for an indefinite period, which includes loss of all tuition, fees, coursework, and other privileges of an enrolled student, regardless of the time in the semester when the sanction is imposed. Any student who is suspended will automatically be barred from campus. If a student who has been indefinitely suspended is ever asked on any application if s/he has been placed on college discipline, s/he must answer affirmatively. In turn, if Sewanee is ever asked about a student’s conduct record, the University must also answer affirmatively.

  18. Expulsion from the University. Separation from the University without the possibility of readmission. A student will lose all tuition, fees, coursework, and other privileges of an enrolled student, regardless of the time in the semester when the sanction is imposed.  Any student who is expelled will automatically be barred from campus. If a student who has been expelled is ever asked on any application if s/he has been placed on college discipline, s/he must answer affirmatively. In turn, if Sewanee is ever asked about a student’s conduct record, the University must also answer affirmatively.

Incomplete Sanctions

Failure to complete sanctions previously assigned for a conduct case can result in an additional conduct charge of "failure to comply". As a result of this additional charge, the student will receive additional sanctions.

Standard Sanctions for EQB Conduct Violations

Alcohol Violation

1st Offense

2nd Offense

3rd Offense

DUA (underage alcohol consumption/possession)

$100 fine, Under the Influence education program, conduct forgiveness*

$200 fine, parental notification, limited probation, loss of Greek rush

$300 fine, parental notification, institutional probation, drug/alcohol assessment

Public display of alcohol
(21 years of age or older)

Formal warning noted in conduct record

$25 fine, conduct forgiveness*

$50 fine

Glass bottle of alcohol

$25 fine

$50 fine

$100 fine

Providing alcohol to underage persons

$50 fine

$100 fine

$200 fine, limited or institutional probation

Liquor possession at a beer-only event

$50 fine

$100 fine, limited probation

$200 fine, institutional probation

Common source of alcohol

$200 minimum fine, probation or suspension possible (for individuals and groups)

   

Driving under the influence

$300 fine, parental notification, suspension probable

Expulsion probable

 

 

Drug Violation

1st Offense

2nd Offense

3rd Offense

Smoking (in a residence hall or other campus building or within 50 feet of a campus building)

$50 fine, conduct forgiveness*

$100 fine

$200 fine, parental notification, limited probation, loss of Greek rush

Marijuana and/or paraphernalia use and/or possession (non-felony amount)

$150 fine, Marijuana 101 education program, parental notification, loss of Greek rush, limited probation

$250 fine, parental notification, institutional probation, drug/alcohol assessment, drug testing

$350 fine, parental notification, suspension probable

Illegal use of prescription drugs (Not used as prescribed or not prescribed for person using and/or in possession.  Additionally, any felony amount or felony charge for intent to distribute or manufacture will be sanctioned as Possession or Use of Other Illegal Drugs.)

$200 fine, parental notification, drug/alcohol assessment, drug testing, loss of Greek rush, probation (limited or institutional) probable

$300 fine, parental notification, suspension probable

 

Possession or use of other illegal drugs (including felony amounts of marijuana)

$300 fine, parental notification, loss of Greek rush, suspension probable

Expulsion probable

 

Distributing/selling prescription or other illegal drugs

$400 fine, parental notification, loss of Greek rush, suspension probable

Expulsion probable

 

Drugging others

$500 fine, loss of Greek rush, expulsion probable

Expulsion probable

 

Driving under the influence

$300 fine, parental notification, loss of Greek rush, suspension probable

Expulsion probable

 



Weapons Violation

1st Offense

2nd Offense

3rd Offense

Possession of any weapon

$200 fine, parental notification, probation or suspension possible, possible loss of Greek rush

$300 fine, parental notification, probation or suspension likely

 

Use or threatened use of any weapon

$400 fine, loss of Greek rush, suspension or expulsion probable

   

 

Other Policy Violations

1st Offense

2nd Offense

3rd Offense

Conduct unbecoming (see Sewanee’s Community Commitments in the EQB Guide)

$100 fine, educational outcome, possible restitution

$200 fine, educational outcome, parental notification, possible restitution, loss of Greek rush

$300 fine, educational outcome, parental notification, possible restitution, probable probation or suspension

Disorderly conduct

$150 fine, loss of Greek rush

$250 fine, parental notification, limited probation

$350 fine, parental notification, institutional probation or suspension probable

Physical conflict

$300 fine, parental notification, loss of Greek rush, probation or suspension probable

   

Damage to property

$100 fine (plus cost to repair property), possible letter of apology, possible loss of Greek rush

$200 fine (plus cost to repair property), possible letter of apology, parental notification, limited probation

$300 fine (plus cost to repair property), possible letter of apology, parental notification, institutional probation or suspension probable

Failure to comply

$100 fine, possible letter of apology

$200 fine, possible letter of apology, parental notification, loss of Greek rush, limited probation

$300 fine, possible letter of apology, parental notification, institutional probation or suspension probable

Littering

$100 fine

$200 fine, loss of Greek rush

$300 fine, limited probation

Fire Hazard or other combustible material

$200 minimum fine (safety risk to others to be assessed), possible loss of Greek rush

$300 fine, parental notification, limited probation

$400 fine, parental notification, institutional probation or suspension probable

Complicity+

If found responsible, students may face same/similar sanctions of other students involved in incident.

   

 

The sanctions above are standard, but they may be amended by the conduct officer (i.e. Dean of Students, Director of Community Standards, Student Conduct Board) based on circumstances of a particular case. Offenses are cumulative over a student’s career at Sewanee. Multiple violations of even minor offenses can result in cumulative penalties, and repeat violators may be separated.

The sanctions above are not an exhaustive list but rather a guide based on violations from the EQB Guide.  The context and circumstances for every violation will be evaluated by the adjudicating conduct officer.

In addition to being handled through the University, conduct violations that are also violations of Tennessee law may be referred to the appropriate legal authorities for adjudication. As appropriate, these sanctions apply to groups as well as to individuals..The University may notify parents of dependent students of conduct violations in accordance with FERPA and the University’s Education Records and FERPA Policy.  Additionally, the University may notify parents in the event a conduct issue involves a health or safety emergency.

The University reserves the right to update these policies as necessary and without additional notice. For the latest information about the conduct process, please see the EQB Guide, available on the Student Life web page.

*Certain first-time violations are eligible for conduct forgiveness.  Visit the conduct forgiveness page on the Student Life web page to learn more.

+Complicity is the conscious failure to take responsible action in the face of a clear wrong; it is “approval by inaction.” Students who are demonstrably complicit in the conduct violations of others may face similar sanctions.

 

Updated: August 10, 2018