Notices and Statements

 

Annual Security Report

This report complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Higher Education Reauthorization Act, and other federal laws. The report is part of the University’s ongoing effort to inform the community of the safety of the campus property, safety programs and related services available to you and the steps you can take to maintain your own safety and security. This report is prepared by a team representing various campus constituencies: Sewanee Police Department, Office of Institutional Effectiveness, Dean of Students, Office of General Counsel, and Marketing and Communications. A copy of the most recent report is available at http://www.sewanee.edu/risk/annual-security-and-fire-safety-report/.

Complaints and Grievances

Sewanee students are emerging adults responsible for managing, with our support and guidance, their academic and personal affairs. Accordingly, the University asks parents to trust this educational effort whenever possible and allow their students to seek resolution. Even as we expect students to take initiative and responsibility for solving their problems, we believe that helping them gain the information and strategies they need to seek remedies for their concerns produces a better outcome for all students. 

The Dean of Students serves as the primary coordinator of response and support to students with concerns. If a student has an issue with a University policy or practice, we expect them to review the appropriate policies and handbooks and to pursue their concerns directly with the appropriate office or program. For example, there are already processes in place for appealing final course grades, Honor Council and student conduct outcomes, financial aid decisions, and parking tickets.  For students who have complaints or grievances outside of these published remedies, please file the formal complaint or grievance by emailing dstudent@sewanee.edu describing the issue or treatment, related actions, and remedy sought. Complaints will be investigated and/or referred to other offices as necessary.

A written response regarding the issue will be sent to the student who initiated the complaint within 30 days.

Information about grievances that are not resolved internally and may involve state consumerism, state licensing boards, or accreditation can be reviewed at the Provost’s web page at www.sewanee.edu/provost/report-a-concern-or-complaint/.

Accessibility Services/Accommodation

The University of the South is committed to fostering respect for the diversity of the University community and the individual rights of each member of our community. In this spirit, and in accordance with the provisions of Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), the University seeks to provide disabled students with the reasonable accommodations needed to ensure equal access to the programs and activities of the University. While the University provides a number of services to support the academic work of all its students (including tutoring and study skills programs), additional accommodations can be made specifically for students with learning disabilities, mobility limitations, certified visual and hearing impairments, and other functional limitations as defined by the ADA via Student Accessibility Services (SAS).

Student Accessibility Services (SAS) works to ensure that people with disabilities are afforded an equal opportunity to participate in and benefit from the programs, services, and activities at the University of the South. As an office, SAS provides accommodations, consultation, and advocacy for qualified students with disabilities. Students seeking accommodations are required to self-identify their disability and need for accommodations with SAS. Students may self-identify at any point during the semester. Determination of student eligibility to request reasonable accommodations is made by the Director of SAS. SAS works collaboratively with students, faculty, and staff to create an inclusive educational environment for students with disabilities. SAS values relationships with students and seeks to promote pride in the value of one’s disability-related experience and empowers students  to self-advocate by providing them with necessary skills and support. Students seeking accommodations should contact Student Accessibility Services by phone at (931) 598-1325 or email at sas@sewanee.edu.

Any student who suspects he or she may have an undiagnosed disability or is uncertain about a previous diagnosis, is welcome to consult with a University Wellness Center clinician to develop a plan for answering these questions. The staff at the UWC can recommend appropriate professionals if a formal psychological or medical evaluation is needed.

Any student with a disability who has concerns about the accessibility of campus offices should contact the Dean of Students office or the University’s 504/ADA Officer, Dr. Nancy Berner. For more information on Disability Services, visit the University Wellness Center web page. 

Dress Tradition

At Sewanee, students elect to participate in the class dress tradition in order to show respect for their professors and the education they are receiving. Class dress symbolizes that during your four years at Sewanee, academics are your top priority.

Education Records and Directory Information

The University’s policy related to privacy of education records may be found here.

FERPA Notification of Rights

The FERPA Notification of Rights can be found here.

Identification Cards

Students are issued an official Sewanee card upon matriculation. Students are expected to carry their cards at all times on campus and to present it as necessary (e.g., at McClurg, for entry into University-sponsored concerts, etc.). Students must also present their ID when requested by a University employee. Lost or damaged cards can be replaced at Telecommunications in the EQB building for a small fee.

Altering a Sewanee ID or allowing others to use one's Sewanee ID is prohibited and may be an Honor Code offense.

Missing Students

The Higher Education Act requires institutions to maintain and publish a missing student policy. For the purposes of this policy, a student may be considered to be a “missing person” if the student’s absence from campus is contrary to his or her usual pattern of behavior, and the University has reasonable belief that unusual circumstances may have caused the absence. Such circumstances may include, but not be limited to, a report or suspicion that the student may be a victim of foul play; the student has expressed suicidal thoughts, may be drug-dependent or in a life-threatening situation; or if the student is overdue returning to campus and is not heard from after giving a specific return time to friends or family.

If a member of the University community has reason to believe that a student is missing, whether or not the student resides on campus, that individual should contact the Sewanee Police Department (SPD). Student Life and Residence Life staff are trained to promptly report any missing persons to the police.  SPD will collaborate with the Office of the Dean of Students to make an effort to locate the student and determine his or her state of health and well-being. SPD will gather pertinent information about the student from the reporting person. Such information may include a description, cellular phone number, clothes last worn, vehicle description, information about the physical and emotional well-being of the student, an up-to-date photograph, etc.

University officials will also endeavor to determine the student’s whereabouts through contact with friends, associates, and/or employers of the student, and determine whether the student has been attending classes, scheduled organizational or academic meetings, and work. If the student is an on-campus resident, SPD or Dean of Students staff may enter into the student’s room.

If a student is reported missing and cannot be located, certain notices will be made as follows:

  • Parents/Guardians will be notified within 24 hours (after SPD receives the initial missing person report) to determine whether they know the whereabouts of the student.

  • The student’s additional emergency contact (if any) will be notified once SPD makes a determination that the student has been missing for more than 24 hours.

After the student has been located, SPD will attempt to verify the student’s state of health and intention of returning to the campus. When and where appropriate, a referral may be made to the Counseling Center and/or the Student Health Center.

Designation of Additional Emergency Contact Information

Students will be given an opportunity to designate an individual to be contacted by the University if the student is determined to be missing. Returning and transfer students will be given an opportunity to provide this information during the fall term. The designation will remain in effect until changed or revoked by the student. The form provided for designation will state the circumstances in which the designated emergency contact information will be used and will include a statement that the University is required by law to also notify the student’s custodial parent or guardian if the student is under 18 at the time he or she is discovered to be missing. Students are advised that their contact information will be registered confidentially, will be accessible only to authorized university officials, and will not be disclosed to any third party except to law enforcement personnel in furtherance of a missing person investigation.

Communications about Missing Students

  • The Office of the Executive Director of Marketing and Communications will be part of the University’s administrative response team and is the designated spokesperson to handle media inquiries concerning a missing student and to elicit public assistance in the search for a missing student.

  • The Chief of the Sewanee Police Department will be consulted by the Office of the Executive Director of Marketing and Communications prior to any information release from the University so as not to jeopardize any investigation.

Designation of Additional Emergency Contact Information

Students will be given an opportunity during the fall-term matriculation process to designate an individual to be contacted by the University if the student is determined to be missing. Returning and transfer students will be given an opportunity to provide this information during the fall term. The designation will remain in effect until changed or revoked by the student. The form provided for designation will state the circumstances in which the designated emergency contact information will be used, and will include a statement that the University is required by law to also notify the student’s custodial parent or guardian if the student is under 18 at the time he or she is discovered to be missing. Students are advised that their contact information will be registered confidentially, will be accessible only to authorized university officials, and will not be disclosed to any third party except to law enforcement personnel in furtherance of a missing person investigation.

Communications about Missing Students

  • The Office of the Executive Director of Marketing and Communications will be part of the university’s administrative response team and is the designated spokesperson to handle media inquiries concerning a missing student and to elicit public assistance in the search for a missing student.

  • The Chief of the Sewanee Police Department will be consulted by the Office of the Executive Director of Marketing and Communications prior to any information release from the University so as not to jeopardize any investigation.

Outdoor Recreation

The Domain of the University of the South is a premier recreational resource primarily for the use of students, faculty, staff, lease holders, and alumni. The Domain Natural Resource Manager in the Office of Environmental Stewardship oversees the infrastructure, safety, and enforcement of Domain recreational policies. The Sewanee Outing Program oversees activities, events, and student recreational use of the Domain. These programs work together to ensure students, faculty, staff, and affiliated persons have a safe, positive, and enjoyable recreational experience on the Domain. For more information, visit one of the appropriate links:

General Domain rules:

  • All students participating in recreation on the Outer Domain will adhere to the “take a friend or tell a friend” safety philosophy.

  • Use of the Perimeter Trail and other bluff trails are  restricted to daytime use only. Nighttime access on bluff trails requires documented permission from the Domain Natural Resource Manager or SOP.

  • Recreation on the Domain is dominated by hiking, biking, contemplation, and other low-impact uses.

Responsibility of Guests on Campus

Students are responsible for the conduct of their guests on or in University property and at functions sponsored by any student organization. Residential students should review the Residential Guide to Living for more information about host and guest responsibility.

Search and Entry

A search of a student, a student’s possessions, or a student’s on-campus residence may be authorized by the Dean of Students Office or by the Sewanee Police Department if there is reasonable cause to believe that prohibited or unlawful activity has occurred or on reasonable belief of a health and safety violation or concern. Any items found that violate the Code of Conduct or any local, state or federal laws will be removed and reported to the appropriate authorities. Additional details about residence hall room searches are noted in the Room Contract.  

University Email Communication

Each student is granted an official Sewanee email account (operated through Google mail). The University will send official electronic communications only to this email address. It is the student’s responsibility to check his or her Sewanee email account regularly.

All students will be added to University-approved distribution lists. Students may opt out of some lists but not others; those with an “opt out” option have directions included within the email.

Car & Bike Registration

Our community is safer when you register your vehicle. All employee and student cars must be registered by submitting the appropriate information at: Vehicle Registration. A car is not officially registered until the parking sticker is placed on the rear left bumper.

Parking Policy

This notice can be found on the Provost’s Page.

Transportation

A “vehicle” is defined for purposes of registration as a car, truck, motorcycle, and motor scooter. All students, faculty, and staff are required to register their bikes and cars. Failure to display an automobile registration sticker results in a $25 fine. Stickers for students are available through the Dean of Students Office for a $100 registration fee. Cars are not registered until the sticker is on the vehicle.

Speed Limits

The speed limit throughout campus and in the village ranges from 15 to 20 miles per hour except where otherwise posted. Automobiles must give pedestrians the right of way at all designated crosswalks. 

Automobile Displays

Traditionally, some students have chosen to decorate the windows of cars of “comped” seniors with celebratory language and/or images. The owners of these vehicles must be aware that Tennessee state law prohibits applications to windshields or windows that restrict visibility (T.C.A. 55-9-107). Furthermore, both Tennessee law (T.C.A. 55-8-187) and common expectations of decency prohibit the display of any language or image deemed “obscene and patently offensive” by community standards. Owners of vehicles with such displays may be fined, and those decorating them invite allegations of vandalism.

Bicycles

All student bicycles must be registered with the Dean of Students Office, and the registration sticker must be attached to the bicycle. Bicycle registration is free.

A bicycle may not be used during the hours of darkness unless it is equipped with a light on the front and red reflector on the rear. Preferably bicycles shall be ridden on the right side of the street, in single file, but never more than two abreast. However, bicycles may be ridden on the sidewalk with preference given to pedestrians. Violators of these rules are issued traffic tickets, and a fine of $10 is imposed for each violation. Bicycles left on campus after Commencement in May are considered abandoned property and subject to sale or disposal at the University’s discretion.

Skateboards/Scooters/Roller Blades-Skates

Skateboards, roller blades, roller skates, scooters and similar devices on wheels and runners are prohibited by law (T.C.A. 55-8-173) from being operated on the public streets and highways. The University supports the enforcement of Tennessee highway safety laws. The above devices may be used on the sidewalks or designated bicycle lanes of the University of the South except in the following areas:

  1. All sidewalks on the All Saints’ Chapel side of University Ave. extending from Georgia Ave. south to Elliott Park.

  2. The sidewalk area in front of the Fowler Sports & Fitness Center from University Ave. to Allen Gipson Lane. This includes all pedestrian areas at or near the entrance to the Fowler Center.

  3. Any University sidewalks constructed from flagstone.

  4. Within 50 ft. of the doorway entrance to any commercial establishment, University hall, or University building housing classrooms.

  5. Sidewalks on both sides of University Ave. from Otey Parish Church to the Senior Citizen’s Center. This includes all business parking lots and entrances.

These devices may not be used in any manner that tests the skill and ability of the user to perform acrobatic maneuvers except in the rear portion of the parking lot between Cravens Hall and the Tennessee Williams’ Theatre when both facilities are not being used for public events.

Users of these devices must yield the right-of-way to pedestrians at all times. Users and minor children are urged to take simple precautions like wearing safety helmets and protective pads, avoiding traffic or rough surfaces and riding in daylight hours. Any person who violates the above policy is fined $25 per incident.

 

Updated: October 11, 2018