Cabling and PBX Project

The University of the South began setting objectives and planning for the voice and data systems May 1989. It had become apparent that the AT&T Dimension system was outgrown. Some objectives that were identified: there was a need for a voice messaging system; student services needed to be added; and new wiring was needed to facilitate data connections for administration and student needs.




Date: 6/15/1989 Project Committee Formation

The purpose of the committee was to discuss the effects of the new system on major users and their needs, determine future needs, training requirements, voice policy establishment, establish wiring standards and cabling requirements, and establish a student services subcommittee.

Members: Associate Provost, Director of Telecommunications & Technology Infrastructure Services, Treasures Office, Deans of Students office, Library, University Relations, Personnel and the School of Theology.

Date: 7/31/1989 Student Services Subcommittee Formation

The purpose of this committee was to establish what services were necessary for the student population.

They were charged to determine the necessity of common room phones, fraternity house phones, helpline, coin telephone
needs, security phone needs, voice mail, access to the data network, access to the library network, number of voice/data connections per room, authorization codes (room specific or student specific, and how to offer a long distance service.)

Date: 7/1/1989 Arrange for a consultant (JTM Consultants, Atlanta, GA was chosen)

The consultant would help with the decision making, create a RFP, review final decision and contracts, advise on wiring and cabling needs, advise on ports per room for data/voice.

Date: 7/4/1989 Location of Telecommunications selected

It was established that the old South Central Bell central office and the lower level of an adjacent building (EQB) would be connected to allow for the move of Computing and Network Service, System and Programming and Telecommunications and rename the building to the CompTel Center.

Decisions: when the three departments would relocate, what hardware would need to be moved, how much interruption is allowable, would the building be renovated in time for the cutover in August for Telecommunications.

Date: 1/5/1990 RFP was written, approved and released

Date: 2/1/1990 Billing Questions/Considerations

The Student services subcommittee had to decide:

  1. How to handle bad debt, when to cut off toll privileges at year end
  2. How many digits the authorization codes need to be, should authorization codes be reissued yearly, and will taxes need
    to be collected.

Date: 2/1/1990 Determine personnel needs

Determine maintenance needs-hardware, software and personnel requirements

Date: 2/1/1990 Set Student Rates

Determine the long distance charges, how repairs will be handled, will the University rent phones to students or provide the phones.

Date: 3/16/1990 Decide on software billing package

Established that some in house billing will be necessary and it is necessary to determine the chargeable items.

Date: 4/12/1990 Maintenance Contract signed with South Central Bell

Date: 4/12/1990 South Central Bell awarded Telecommunications Project

Date: 4/24/1990 Change Order process was established and initial engineering began with South Central Bell

Date: 5/21/1990 Telecommunications Implementation Meeting

  1. Placement of manholes and conduit begins. At various times there were over 100 craftsman working on this project.
    Because of the three month time frame South Central Bell considered this as if it were a disaster and installed it accordingly
    to that type of time frame. Fishel placed manholes M2S and M3S. 31,000' of 4" conduit have been received.
  2. Wiring continues: Bishop's commons and CompTel Center
  3. Draftsman and reproduction equipment on site to expedite drawings
  4. TRU software received and installed

Date: 5/29/1990 Telecommunications Implementation Meeting

  1. Fishel placed manholes OMH and M1E
  2. Trenched between M2S and M3S
  3. Station reviews continue
  4. Wiring continues: Benedict and duPont Library
  5. All BET locations are identified and most of the IDF locations

Date: 6/5/1990 Telecommunications Implementation Meeting

  1. Fishel placed manholes M2E, M3E, M4E
  2. Burying cable along Tennessee Avenue
  3. Station Review Continues
  4. TRU System tested
  5. Inside wiring of Guerry, Benedict, duPont Library, Cleveland, McCrady, Elliott and Hunter wiring in progress or completed
  6. Drafting continues
  7. OPX list finalized

Date: 6/11-15/1990 Training on the SL-1 Feature Administration, Bars and System Administration in Atlanta, GA


Date: 6/19/1990 Manholes completed

  1. Fishel completed work on Tennessee Avenue
  2. Conduit-completed on St. Augustine to Alabama and between M4 and M3
  3. All cables are in from the switchroom to the manhole at St Augustine and University and all cables are pulled in
    from the switchroom to manhole E1
  4. Inside Wiring is 60 to 70 % completed
  5. Station Reviews continues
  6. Engineering continues
  7. TRU system up and running (call accounting system)

Date: 6/25/1990 Switchroom ready

Date: 6/26/1990 Telecommunications Implementation Meeting

  1. PBX arrived and is being assembled
  2. Frames now have 110 blocks and are mostly wired
  3. Continuing with Cable Records in the central complex
  4. Station Reviews continues
  5. Station wiring continues
  6. Conduit-complete except at PPS and duPont Library

Date: 6/28/1990 SCB will remove pay phones


Date: 7/1/1990 Write Telecommunications Policies and Procedures

  1. New employee training
  2. Security Phones
  3. Cable TN
  4. Computer Wiring
  5. Processing of telephone bills
  6. Telephone Directory

Date: 7/3/1990 Telecommunications Implementation Meeting

  1. Direct buried cable-South Carolina and Georgia Avenues completed
  2. Buried cable to Johnson, Thompson, Benedict, German House, Rebel's Rest and Bishops Common complete
  3. Restoration-University Avenue completed
  4. 40 to 50% of all the underground cables are spliced in the manholes
  5. Fiber-Tennessee and Georgia Avenues almost complete
  6. Station Wires- 90% complete
  7. PBX powered up and has internal dialtone
  8. 300 TN assignments given to technician so they can be cross-connected
  9. Cable records continue
  10. Conduit completed

Date: 7/4/1990 Trunks installed

Date: 7/10/1990 Telecommunications Implementation Meeting

  1. Underground copper splicing is completed
  2. Buried cable-finished along Georgia and South Carolina
  3. Station Reviews continue
  4. Station wiring continues
  5. PBX powered up
  6. Cable records/assignments continue

Date: 7-9-20/1990 System software loaded on the PBX

Date: 7/17/1990 Telecommunications Implementation Meeting

  1. Outside Construction continues-restoration
  2. Station Reviews continue-completed
  3. Station wiring continues
  4. PBX programmed
  5. Cable records/assignments continue

Date: 7/20-30/1990 Conselor Training/phones delivered and put in place

Date: 7/21/1990 Fiber terminated-copper tested

Date: 7/24/1990 Telecommunications Implementation Meeting

  1. Outside Construction continues-restoration, fiber splicing/testing
  2. Station labeling in progress
  3. Station wiring continues-testing, clean-up
  4. PBX programmed-jumpers in progress
  5. Cable records/assignments continue

Date: 8/4/1990 Cutover

Date: 8/1/1990 Meridian Manager training

Date: 8/11/1990 Restoration completed

Date: 9/5-7/1990 TRU Training-call accounting course

The University telephone system was cutover August 4, 1990 with 733 analog telephone sets installed in student rooms and 498 administrative phones in staff and faculty offices. At the time of cutover we installed 2,930 miles of 24 gauge copper wire pairs and 160 miles of fiber optic cable. Because Sewanee is located on the top of the Cumberland plateau approximately 15,000 cubic feet of sandstone was removed (enough to fill a 1,900 square foot house); 6600 copper pairs in 39 buildings and 33 twelve pair fiber pairs were installed; data connections were installed which connect the Library with the computer (Hewlett-Packard 3000 Model-922 with software from VTLS, Inc.)which runs the library system and which connects that system to the existing data network on campus. The main outside cable runs were placed in concrete enclosed conduit. Each student living area has at least one telephone with local calling
and 0+ calling at no extra cost to the student. (Many suites are equipped with more than one phone.) Long distance service is provided at 90% of the AT&T direct dial residential rates.

The University's phone system is equipped with a Northern Telecom Meridian 1, Option 71 switch and a Meridian 1 voice mail system with 20 voice ports and 94 hours of storage. Every phone on campus has voice mail with the exception of faxes, modems and common room/public phones where voice mail is not necessary.

JTM, Associates of Atlanta were the consultants on the telephone project, Hickerson and Fowlkes Architects were the architects for the renovation and landscaping, Orion Building Corporation was the contractor for the renovation and landscaping, South Central Bell was the contractor for the telephone system and installation of the wiring plant (The Fishel Company installed the outside plant, Key Services installed the inside plant, Protocol Communications installed the Coax Plant and TESINC were the engineering construction drawing assistants). The total cost, including the building renovation, major landscaping, and Library system was approximately $3,710,000.