February 15, 2016 Newsletter

Boeckman Collection Settling in at Archives

Contributed by DebbieLee Landi
Photo courtesy of Mary O'Neill

In the nineteenth century, many works of literature were shared week by week, in installments.  The story of the most recent literary donation to Archives and Special Collections, the Boeckman Collection, will also be a narrative of installments.  

Tam Carlson and Dan BoeckmanIn Matt Reynolds’ contribution to this newsletter on January 25, we found the Lytle Reading Room decorated with seventy-five boxes of books and fifteen framed objects.  

‌February 12 finds the nearly 1300 books arranged alphabetically on the bookshelves with the artwork and framed copies of fascinating letters adorning the walls.  And with a new name: the Thomas M. Carlson Collection of Southern Literature, honoring the professor who inspired Dan Boeckman’s love of Southern literature.

The announcement was shared Monday evening at a Regents’ reception hosted by University Archives and Special Collections.


IT Inventory Underway

Contributed by Michael Ostrowski

Technology Access & Support has begun its annual review of inventory in classrooms and offices. A challenge will be for TA&S to reach out to faculty and staff with laptops, iPads, and  the like that may not necessarily be in their offices so that we can verify the information and apply new asset tags.

Technology Access & Support is also planning to make a number of improvements to the Sewanee Inn ballroom audio visual system.  Some of the improvements include features originally designed into the space but that were not possible due to the construction schedule. Other features, such as a need for several more wireless microphones, are being added based on event needs over the last year.  The ability to wirelessly connect a computer or iPad to the displays in the space is also a major improvement that we hope to include soon.


Out with the Old, In with the New

Contributed by Penny Cowan

Collections Management is busy with a project to weed our outdated VHS video tapes.  We are withdrawing tapes that have low circulation stats as a first round of the project and then we will explore our options for replacing the VHS titles that had high checkout statistics.  We can gather checkout statistics since 1997 when we first became an Innovative Interfaces customer so we know how many times a tape has been checked out for the past 19 years.

In thinking about replacement we are not automatically replacing the VHS with a DVD version.  We are checking to see if we already offer that title through one of our streaming video databases and if so, that is how we will offer access.  When we order a physical replacement, Misty is checking carefully to get the best deal we can as far as price, combination packages (example, order a combo pack with a movie and its sequels instead of ordering four separate titles), and packages that include DVD, Blu-ray, or digital downloads.

And if you are wondering what we are doing with the withdrawn VHS tapes – we have explored options to recycle them in the most responsible way we can.  The Waste Management plant in Estill Springs does not recycle tapes.  We have contacted both the Appalachian Women’s Guild and Goodwill of Tullahoma and the Goodwill Store has agreed to take all of the tapes.  We haven’t heard back from AWG just yet, but the good news is that they will be given to an organization that can benefit from their use.   Cassette tapes are next!


Researching Student Research

Contributed by Heidi Syler

Information Project Literacy FlyerIf you assume that college students prefer to use Wikipedia and search engines like Google for their academic research, you are right and studies have confirmed this. Over the last eight years, a group of researchers have been focused on the research activities and behaviors of thousands of college students for Project Information Literacy. Through this project, they are working to gain a better understanding of the methods students use when they research for assignments and for personal information.  Much has been learned from their surveys and interviews and reported in depth on their website: http://projectinfolit.org  Their infographic below shares highlights from this project, and while there are few surprises there, it reinforces that there is a need to teach students about other, better options available to them. Librarians and others want students to become more information literate, which involves them becoming more savvy in their search for the information they need, having an awareness of the scope of resources available to them, and realizing the importance of evaluating their information choices. These information literacy goals are a major part of each group of students I teach in the classroom and I try to involved them in each research interaction I have as well. I believe it will help them now and in their future careers to know that there is so much more for them beyond Wikipedia and Google searching!  




Banner Work with Human Resources

Contributed by Erin Cassell

Last year, HR and SDI engaged Strata Information Group (a Banner consulting firm) to complete a three day assessment of our institutional use of Banner. Through that engagement, HR was able to get some quick wins like current and past jobs history; direct deposit;  W-4 info for current or future dated changes; W-2 electronic consent; and University life insurance beneficiary information in Banner Self Service. At that time, the group also identified some long-term projects to complete.

Last week, SIG returned for another three day onsite sessions to discuss one of those larger project. This engagement requires a lot work over the next three months both with and without SIG. It was a very productive three days, and we are looking forward to our continued work with HR.


Suggestions or ideas for the LITS Newsletter? Please contact Vicki Sells, vsells@sewanee.edu or x3220 or Tim Garner at tegarner@sewanee.edu, x1265.