Medical Records
Medical records are kept on file in the UHS and are highly confidential. All medical records are retained for 7 years after the student graduates. After that time, all records are destroyed by shredding.
Requests for copies of student medical records should be made in writing. A release of information form must be completed and forwarded to the attention of the UHS before any information will be released to a third party.
Confidentiality Policy
The UHS is firmly committed to preserving the confidentiality of all patient encounters within the limitations of the law of the State of Tennessee and the requirements of third party payers. Patients who come to UHS may anticipate that healthcare providers and other UHS staff will treat patient information as confidential and will act in such a manner to protect the privacy and confidentiality of both clinical and personal information. This means that no sensitive information will be discussed with a student’s parent(s) unless authorized by the student, except in situations as listed below in Limitations of Confidentiality. Confidential services include, but are not limited to, contraception, diagnosis and treatment of sexually transmitted infections, treatment for alcohol and drug abuse, and mental health services. Patients must understand, however, that there are circumstances in which certain aspects of their healthcare services can be and will be made available to outside parties. These parties may include, but may not be limited to, health insurance companies and other payment guarantors such as parents, legal guardians, or third party payers. This loss of complete confidentiality occurs because of the need to report healthcare services to insurance companies and/or in situations as listed below in confidentiality limitations. Information which may be made available to a third party payer or guarantor can include diagnoses, diagnostic testing information, therapeutic procedures and prescription drug information. Specific diagnosis and procedure coding will be used when applicable. Patients having specific questions about confidentiality should address their concerns to any of the UHS staff at the time of service.
Limitations of Confidentiality: Confidentiality is limited in the following situations: 1)a court order or subpoena for medical records is issued; 2) a patient is determined to be at risk of harm to self or others; 3) the patient makes or authorizes a claim under a health insurance or other health benefit plan or otherwise designates someone else as responsible for payment; 4) the law requires reporting of information (e.g., communicable diseases, injury by violent means); and 5) the patient is a minor.
ADHD - Consent Form
ADHD - Student Letter
